Minutes 3-25-2017 Clear Creek Pines Community Protective Association Board meeting minutes

Meeting was called to order at 1:00 PM by Cindy Wade, Chairman and a board quorum was recognized.

In attendance: Cindy Wade Vice Chairman, Jennie Keller Secretary, Sue Price Treasurer, Mike Baillargeon, Rhonda Sweezy, Mike Bohannan, Margarita Sargent, Tom Berggren.

Approval of the minutes from May 21, 2016 and June 11, 2016. Jennie Keller moved to accept the minutes as written. It was seconded by Mike Baillargeon. Motion passed unanimously. Unfinished business:

The county had the CCPCPA property classified incorrectly for taxes. Sue was able to get this corrected so it’s now recorded as “Common Area Use” which allows for a tax exception on part of the property. This will need to be done every year and a notice will be sent annually to be signed, notarized and returned to maintain the classification.

New business:

Emergency vote to accept Lezlie Corbin’s resignation as chairman but remain on the board. Vote for co-chair taking over as chair. Sue Price moves to accept. It was seconded by Mike Bohannan. Motion passed unanimously.

Board member election discussion:

Cindy Wade, Mike Bohannan and Lezlie Corbin remain on the board. The following board members are up for re-election; Jennie Keller, Sue Price, Mike Baillargeon, Lisa Binns, Margarita Sargent. On the ballot will be Jennie Keller, Sue Price, Mike Baillargeon, Margarita Sargent, Tom Berggren, Jerry Brown and Kyle Epperson. Board member bios are needed by April 20, 2017.

Proposed budget:

Sue Price shared the proposed budget for June 2017 – May 2018. During the review of the banking summary, Sue explained the account was hacked and a credit union has made several debits and credits to this account in error. There is more money in the account than should be. She needs to go to Payson to get this settled.  The board discussed the $1,000 annual well reserve has not yet been transferred to the Emergency/Well Fund and we could motion to move more to the fund. Mike Baillargeon motions to move $2,000 to the Well Fund. It was seconded by Mike Bohannan. Motion passed unanimously.

Sue Price motions to have the authorization to move the accounts to another financial institution (Chase Bank is the preference). It was seconded by Jennie Keller. Motion passed unanimously.

Sue Price motioned to accept the proposed budget.  It was seconded by Mike Bohannan. Motion passed unanimously.

State land contract update:

Cindy Wade signed the state land contract. She has the contract and will be filling it. We raised the insurance to comply to the request and signed the truck contact. All paperwork has been signed and sent back. Sue Price has requested a copy of the fully executed copy but hasn’t got it yet.

Truck Updates:

Mike Bohannan was able to get APS to donated left over paint, bed liner materials and a full maintenance. Mike has stripped the old truck and is trying to salvage what he can. The old truck will be posted on craigslist for sale to get funds to cover the cost on a pump for the new truck.  Mike has already been approved to used funds from sell of the truck to get the new truck up.  Mike is trying to get the new truck up here for the annual meeting. Title just got delivered to Sue Price and she will go to Winslow to transfer the title to CCPCPA. Sue Price motioned to set aside an additional $1,000 for equipment and repairs on the new truck. It was seconded by Mike Baillargeon. Motion passed unanimously.

Mike Baillargeon suggested oil change on the other trucks. Jennie Keller shared the check engine light is on in one of the trucks. Jerry Brown has a diagnostic reader we can use to find out the issue. Sue Price will put the current registration in the trucks.

Members Meeting:

Cindy Wade shared the details of the membership packet she has prepared to send out to members. We will not have the incentive raffle because it didn’t work to get a quorum last year. Sue and Jennie will get Cindy an excel version of the members list so she can get the member packets mailed out. Packets will include the Chairman letter, Treasure report, 2017-2018 Membership Dues form, election ballot, budget ballot and one return envelope for the ballots. Members meeting will be at 10 AM which is the same as last year. Cindy Wade will have a list for members check in at the meeting. Discussed inviting Sheriff Jason to meet the members. Discussed having a BBQ and potluck after the members meeting. Mike Bohannan motioned for the board to pay for BBQ items. It was seconded by Mike Baillargeon. Mike Bohannan amends his motion for the board to pay for the BBQ items not to exceed $200. Motion passed unanimously. Cindy Wade will pick up the hamburgers, hot dogs, buns and condiments on her way to the meeting and bring the charcoal not used at the last meeting. BBQ and potluck will be at 1PM after the meeting.

New well keys will be handled by the 2017-2018 board.

Spring lot cleanup prior to annual meeting:

Discussed getting a blue roll off delivered prior to the clean up and Sue will get it ordered. Sue Price motioned for a lot clean up on May 6, 2017 at 9 AM followed by a potluck.  It was seconded by Mike Bohannan. Motion passed unanimously.

Meeting was adjourned by Cindy Wade.