Meeting Minutes Winter Board Meeting
10/20/18
Meeting called to order 11:06 am
Present: Rhonda Sweezy, Mike Baillargeon, Cindy Wade, Doris Jacobs, Kyle Epperson
Annual meeting minutes were reviewed and Mike called for motion to approve. Cindy Wade made the motion, Kyle seconded it. All present voted aye.
Treasurer report: Reviewed the Fall Fest revenue numbers and the financials.
Fire response truck maintenance was discussed. Jerry – no issues, all maintenance done, these two are in garage ready to go, the other trucks winterized by Jerry and Dave. Over the winter we are heating this garage and well room, phones are activated to warn about freezing.
Well report: tested Oct 8th passed no problems; pick it up in the spring.
Unfinished Business: Code of conduct was discussed. Copies were signed by attending board members – need for all board members to sign and return
New business: Discussed remote meetings, options are web cast, conference calls. Items to consider: there is a requirement for notice of bylaw change 60 days in advance, mailing would need to be completed. Cindy made motion for board to come up with bylaw change verbiage to be approved by board by email by Jan 1 to be presented at annual meeting, set by Jan 1. Annual meeting 11th of May 2019. Second by Kyle. Doris to send out survey to see what adoption rate would be, Facebook page message for general membership.
Rhonda needs to update brochure, will take the lead on that. Cindy second. Motion carries.
Feb 16th 11am spring meeting in case bylaw change moves forward. Cindy motion, Kyle second. Motion carries.
Temperature management system is activated last weekend. Freeze alarms hooked up today
Mike calls for recruitment of officers for next years board
Cindy make motion to close meeting, Kyle seconded and meeting was adjourned.