Annual Meeting 2023

2023 Annual Meeting Agenda
May 20, 2023
CCPCPA Property
12:00 PM

Call to order, Quorum count

ANNUAL MEETING MINUTES 5/20/2023
Quorum was established and Cindy Wade called to Quorum at 12:14pm. We had the following members at the board meeting:
Cindy Wade
Jennie Keller
Kyle Epperson
Dave Sargeant filled in for Doris Jacobs Tom Nebrich filled for Kevin Pfister Tony Jackson filled in for Ron Chrisman
Jennie Keller moved to approve the minutes, Dave Sargeant seconded and everyone approved.
FIRE RESPONSE
Trucks are running properly. Tanker critically low on fuel, need to fill up about 1/3 of the way with diesel. Dave Sargent and Ron Chrisman will follow each other to put some gas in the tanker at Clint’s Well. Tanker needs a new water pump, we have a donated pump in the garage that needs to be installed. Dave disconnected the charging tender. New batteries are needed for the brush trucks. A trickle charger is needed during the winter. Dave Sargent is going to ask Kevin Pfister to get us a better deal for on batteries. Fire Scheduled Days will be posted to the bulletin board and posted to the website. Amy Chrisman will set up a signup schedule on FB, the Bulletin Board, email and through the website. 

WELL WATER REPORT 4/6/2023 PASSED
There is a new chlorinator in the Well House, it is not the tablets anymore. This will help resolve the humidity issues from the past. Instructions are posted next to the new chlorinator on how to use it. Amy Chrisman got the well water report. It is attached to these minutes. The well report will be posted on the website and bulletin board.
BUDGET DISCUSSION
The well house and tank still need to be painted, the garage still needs new shingles set on top of the old shingles so these tasks got carried over to this year. We previously had $5,000.00 approved in the budget to complete these tasks, however nothing has been done yet. ??????? will get a bid from Rodriguez Roofing.
We need to increase the membership. There was a lot of discussion on ways to build up the membership and bring back more members. Everyone has been asked to talk to their neighbors and ask them to join the CCPCPA. Tony Jackson will start the initial dialogue with Happy Jack Fire and see if we can mend bridges and bring everyone back together over here in 4,5,6. It may be best to ask them if they’d like to do a mutual fundraiser together this summer.
It is very important to get new members or we will need to look at incrementally raising the price of membership. We have not raised the price for membership in at least 7 years.

TRASH COLLECTION
The current trash company is planning to cease business at the end of the 2023 year. Tony Jackson will reach out to Chip, the owner of Clear Creek Disposal, and try to get a clear picture of what their plan is moving forward. Everyone will research trash pickup companies and see what we come back with.
BULLETIN BOARD
Amy Chrisman is nominated as the Chairman of the Bulletin Board. She will clean up the bulletin board and add signs to make it more attractive and easier on the eye. Amy will put up signs to get people to join the CCPCPA on the bulletin board.
EVENTS
Amy Chrisman filled in for Lisa Binns and gave us the event schedule for the year.
Fall Festival September 9th @ 12:00pm, with registration for corn hole at 11:00am. There will be a fire training during and/or after the fall festival.
BINGO DATES – August and October, DATES TO BE DETERMINED – we are thinking the beginning of both months.
PANCAKE BREAKFAST AND BINGO JULY 8TH – Free breakfast, however we are accepting all donations. $5-$10 has helped out the community tremendously but if you’re feeling frisky, theres nothing wrong with throwing down a Benjamin or two!
AMY WILL HAVE A FOOD HANDLERS CARD
LOT CLEANUP – JUNE 10th- @ 10:00am or sooner. Tony will call Clear Creek Disposal for the “roll off dumpster” to be dropped off on June 9th. We would like the bin to be picked up immediately following the lot clean up, so that we don’t have any garbage dumping issues, which in turn costs us more to have it dumped. Picking up the “roll off dumpster” on June 10th at 4pm or later and on the 11th or 12th at the absolute latest.
PROPANE ISSUES
Status Quo. We have two tanks that are both full. Keep the propane for the next year and let it run empty. Dave Sargeant will be the chairman of the propane tank. No heat in the big garage anymore. We called and asked for a fill up to 20% and they filled the tank. Dave Sargent will check it every week, and report back to the Board as soon as it gets down to 25%. He will then call 2 propane companies for bids and send the bids to the board via email. Included in the bid needs to be pricing for a personal tank and NOT A LEASED tank. Yavapai propane company was recommended. Pre buy is usually September.
LOCK / KEYS
We have been having issues with members paying their dues on time and not returning keys. Thus we have had to replace the locks in the past. Kyle Epperson motioned to keep the locks the same. Tony Jackson seconded the motion. Motion passed unanimously. However, dues are due by June 30th at which point the locks may be addressed by the board again.

PICKLE BALL
Amy will look into the pickle ball stuff and is appointed the chairman of the pickle ball committee. She will send out an email and/or put out a poll on the website and see who would be willing to donate to the pickle ball court, as well as who would be interested in having a pickle ball court. Amy will get 2-3 bids with the costs for the pickle ball court and present it to the board. The board can approve ear marking money for this project. The handicap parking spot must be maintained correctly near the port-o-potty.
NEW BOARD MEMBERS ELECTED
Chairman- Jennie Keller 2025 Co-Chairman- Dave Sargeant 2025 Secretary- Tony Jackson 2025 Treasurer- Cindy Wade 2024 Director- Ron Chrisman 2024 Director- Jerry Brown 2024 Director – Holly Kain 2025
Alternates
Sharee Cochran 2024 Tom Nebrich 2024 Doris Jacobs 2024
We took a recess at 1:16pm. Called back to meeting at 2:15pm.
LAST BUT NOT LEAST
ROOF REPAIR – Cindy motions to get a roof bid from Rodriguez Roofing. Tony Jackson seconded the motion and the motion passes unanimously.
Dave Sargent motioned to adjourned. Tony Jackson seconded the motion and it unanimously passed. Meeting adjourned at 2:22pm.
Sincerely Your Secretary, Kyle Epperson