ANNUAL MEETING MINUTES 5/21/2022

Quorum was established and Cindy Wade called to Quorum at 12:06pm. We had the following members at the board meeting:

Cindy Wade

Jennie Keller

Kyle Epperson

Doris Jacobs

Jerry Brown

Sue Price filled in for Kevin Pfister

Michael Baillargeon and Jerry Dennis were alternates.

Jennie Keller moved to approve the minutes, Doris Jacobs seconded and everyone approved. We then discussed transferring funds from the general account to the well fund. Doris is looking into whether or not the PayPal account can fund the general account automatically.

The general maintenance fund to fix the room last year was never completed.

FIRE RESPONSE

Dave Sargent and Mike Baillargeon are going to fill the water trucks. They will show how to turn on the trucks and train the new members. Louanne Brown made a motion to do the fire truck training at every annual meeting and fall festival. Dave Sargent seconded the motion. Motion passes with everyone in favor.

WELL WATER REPORT 4/25 PASSED

Everything is fine and ready to go. The valves on the outside, have a small leak and needs attention. It’s dripping down the wall on the inside, likely the ball valves. Bill and Mike will give a recommendation on what to do and whether or not we need to call a plumber. Aside from this issue everything else looked good. The well report will be posted on the website and bulletin board.

ROOF REPAIR

Mike Baillargeon recommended to repair the roof asap. He recommends putting a second coat of shingles on top of the current shingles. Bill will get a quote from Barry Bozek. Mike will get a bid for cost of material. Kyle will get a bid for material as well. I have spoken with ABC Supply and am waiting on a quote for the materials.

EVENTS

Amy Chrisman filled in for Lisa Binns and gave us the event schedule for the year.

FALL FESTIVAL is scheduled for 9/17/2022 @ NOON with registration for corn hole at 11:00am, and fire training on 9/18/2022 @ NOON.

2 – BINGO DATES. AUGUST 13TH @ 2PM and OCTOBER 15TH @ 2PM.  

Community wide GARAGE SALE on July 2nd starting @ 8am.

LOT CLEANUP June 18th @ 8am, Doris has ordered the dumpster and we will get one if there are enough to go around. It will be dropped off on the 17th.

BUDGET DISCUSSION

The well house and tank need to be painted, we previously had $2,500.00 approved in the budget to complete these two tasks. This has not been completed yet. Sue Price motions to set aside $5,000.00 for roofing and painting, if it exceeds that amount we will come back and approve via email. Jennie Keller Seconds the $5,000.00 for roofing and painting. The proposed budget for 2022/2023 was unanimously approved by the membership.

PROPANE ISSUES

We are still trying to figure out what to do with the amerigas propane. Amerigas filled the wrong propane tank and now won’t move the propane to the correct tank. As a collective we have seen numerous hours on the phone trying to resolve this issue. Nonetheless we do have another member, Louanne Brown who has offered to call the propane companies and get pricing for personal tanks instead of using the current leased tank. Sue Price has also said that she would investigate this, again.

LOCK KEYS

We have been having issues with members paying their dues on time and not returning keys. Thus we have had to replace the locks in the past.  Tony Jackson is going to look into using a smart keypad that we can “enter in codes” for water users and change the code at anytime. In the meantime, all water users will need to arrange to get a new key for the well house. Again, only people who have paid dues for 2022/2023 and are current will receive a key.

NEW BOARD MEMBERS ELECTED

Cindy Wade – Chairman

Ron Chrisman – Vice-Chairman

Doris Jacobs – Treasurer

Kyle Epperson – Secretary

Jennie Keller – Director

Jerry Brown – Director

Alternates

Dave Sargent

Tom Nebrich

Tony Jackson

We took a recess at 1:18pm. Called back to meeting at 1:32pm.

LAST BUT NOT LEAST

Doris Jacobs is appointed the chairman of the tetherball committee.

Sue Price motioned that the meeting is adjourned, Jerry Brown seconded the motion and it unanimously passed. Meeting adjourned at 1:36pm.